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Pastor & Church Staff Scheduled Property Inventory Forms (050301 Pastor & Church Staff Scheduled Property Form.xls vpppsp1 by pfs)

Please note that the Pastoral & Staff form is for recording items that are not organizational-owned but personally owned by the individual, and which are used in their work.  This would include personally owned items with incidental use as well, whether located at the person's place of work, their home, or other location.  Items should be listed for their current replacement cost. 

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Personal Property Inventory Forms (041115 Personal Property Form.xls vpfsppi1 by pfs)
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The Vacant or Unoccupied Property Issue
The Vacant or Unoccupied Property Issue

The Vacant or Unoccupied Property*

Vacant Property

If you are presented with a vacant property issue for your property, you must be aware of this important exclusion if you are to have valid property coverage.  If your property becomes vacant, that is, it does not have most of the furishings or other items needed for human occupancy for thirty days or more, your property coverage will be made void according to the provision in almost all dwelling policies. It may be possible to add a rider for coverage to override this exclusion if you notify our office timely.

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The Vacant or Unoccupied Property Issue

The Vacant or Unoccupied Property*

Vacant Property

If you are presented with a vacant property issue for your property, you must be aware of this important exclusion if you are to have valid property coverage.  If your property becomes vacant, that is, it does not have most of the furnishings or other items needed for human occupancy for thirty days or more, your property coverage will be made void, as is the provision in most all dwelling policies.  It may be possible to add a rider for coverage to override this excludion if you notify our office timely.

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The Risk Management Report Card
                                                                The Risk Management Report Card
Your position with us.  As a client we would like you to know that your efforts are an important part of your insurance program with us today, and we need your help. For an insurance program to provide the best possible benefit, at the best possible price, it is critical that we have current data that is specific to the risks of your organization which have been properly reviewed for their frequency and severity. 
Risk Management, it's importance today.   The risk management that we assist you with is the foundation upon which a good insurance program is built. Without this relationship, which we build with you, you may have a policy with great provisions, but do they meet the specific needs of your organization?  I am sure you have known of people and organizations that have coverage with good insurance companies, but when a loss was presented, they were often left with no benefits to assist them with their loss.  Perhaps the proper risk management may lessen your risks; some may be spared moral loss, loss of sight, limbs, life, health, property loss or financial loss.  Insurance can assist with the aftermath of a risk loss, but only proper risk management may prevent or lessen the effect of risk loss. For a sound risk management program, it takes a team effort that is built on a solid on-going relationship with people who care enough to take the time to be involved with us. We can help you with current training, materials, resources, and our personal involvement to review and encourage your efforts, plus be your advocate to represent your risks and how they are being dealt with to the insurance company. Only an on-going relationship with our clients can offer these benefits for your organization.
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The Risk Management Report Card is the data I must collect and review ninety days prior to your renewal with the insurance company home office underwriter.  This report has a major impact on your renewal premium.  Please take some time to review the elements of this report so that we can work together for your best premium and less risk. To assist us with the advantage of being on the same page, we have included on our website many sample form suggestions, data collection forms, and other helpful data which cover a wide variety of the risks that you may be presented with today.

Risk Management defined The process of making and implementing decisions that will minimize the effect of accidental loss on an organization. 

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Church Disaster Recovery, Developing Effective Plans For A Dynamic & Growing Ministry

Developing An Effective Disaster Recovery Plan *

Assisting ministries with developing, perserving and restoring trust, with excellence.

These principles are designed for ministries that desire to be dynamic and growing by bringing effective balance to the demands of our challenging culture.

As a person boards an airplane today, they may find the screening and checking which is required bothersome, but most would not think of boarding without it being done, because of their perceived view of the risk involved today. In like manor people are likely to avoid attending or working with your ministry when these are missing for the same reasons. We believe effective risk management is necessary for a ministry to be dynamic and growing today. We offer to assist your ministry with time saving up to date information, suggested safeguards and other written procedures, workshop at your ministry location, that are effective in bringing your risks into a more manageable position.

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Risk Management Glossary of Terms and Concepts

The Initial Risk Management Study:

Our engagement with our clients starts with a quality foundation developed by a comprehensive risk management study of all ministry aspects and elements so as to review the frequency and severity for each discovered risk factor.  This foundation then provides the necessary support for  effective risk management, safeguards, disaster recovery plans, and insurance benefits that can provide proper application to each possible area of ministry.  These ministry areas may include, employee and volunteer management, financial management, data management, property management, transportation management, children's ministry management, and adult ministry management elements, all of which may or may not be present in your ministry.    

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Ministry Stewardship Tools

Ministry Stewardship Tools*

The Initial Risk Management Study:

Our engagement with our clients starts with a quality foundation developed by a comprehensive risk management study of all ministry aspects and elements so as to review the frequency and severity for each discovered risk factor. This study includes an on site inspection and review of your ministry property, staff, programs, and any written procedures or other written materials related to your ministry operations.  There is also a discussion with your ministry leaders about the ministry's history, its present aspects and area of ministry and future goals so as to collect all relevent information of your ministry that may have any berring on its risk factors.  This Initial Risk Management Study provides the necessary support and coaching that will follow if desired for the effective application of each stewardship tool, risk management, written safeguards/procedures, disaster recovery plans, ministry financing and planning, and effective matching of insurance benefits to your risk factors.  Ministry areas may include, employee and volunteer management, financial management, data management, property management, transportation management, children's ministry management, and adult ministry management elements, all of which may or may not be present in your ministry.    

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Secure & Economical Data Storage Is Critical For Protection of Litigation & Data Preservation

Proper and economical data storage is critical in today's culture. Litigation is growing faster then data storage avenues are able to be developed to meet this growing demand. Information and data are growing in multiples that stagger the mind today; security and integrity are vital.

Please remember we are not in the business of offering legal advice or IT advice; we only offer suggestions that should provoke your thinking to action as you review this area of risk in your organization. Please check with your IT and legal advisors before you complete your plans for this area of risk.

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The Key Person Risk Is Critical To Review Today

As I interact with camp and retreat centers, church leaders, business administrators and risk managers today, I am often asked what risk I feel is the worst for today's religious orgainzation to deal with.  If the engine is removed, how long will the train continue to move?  The key person risk stands out as it is really no different than the family that protects those who produce the income and the possible income loss, as well as the person who may not be the main income producers but who is also a key person in making the family function and survive. This risk can affect an organization at the most critical times of its ministry, and it will sometimes bring total destruction to the ministry because it is often the least prepared for or even thought of.  From what I have seen when reviewing presented losses, key person insurance is as critical today as liability coverage. Both causes of loss can cause the demise of the organization in a very abrupt and painful manner.  For most organizations, this risk can be covered for just a few hundred dollars per year. The most critical times for this, though it is not limited to just these, for medium to large organizations and the fairly new organization, are:

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Site last updated 03/20/2024